Data Protection Policy

Grace Advocacy Relief Organization (GARO)

1. Purpose

This Data Protection Policy outlines how GARO collects, uses, stores, and protects personal information in accordance with ethical standards and applicable data protection laws.

2. Scope

This policy applies to:

Donors
Volunteers
Beneficiaries
Website users
Staff and contractors

3. Principles of Data Protection

GARO commits to the following principles:

Lawfulness, fairness, and transparency
Purpose limitation – data collected only for legitimate organizational purposes
Data minimization – collecting only what is necessary
Accuracy – maintaining up-to-date records
Storage limitation – retaining data only as long as required
Confidentiality and security – protecting data from misuse, loss, or unauthorized access

4. Data Collected

GARO may collect:

Names, contact details, and demographic information
Donation history
Volunteer applications and background information
Communication preferences
Website analytics data

GARO does not sell or rent personal data to third parties.

5. How Data Is Used

Personal data may be used for:

Processing donations and issuing receipts
Communicating updates, newsletters, or organizational announcements
Volunteer coordination and management
Compliance with legal obligations
Program planning and reporting

6. Data Security

GARO implements administrative, technical, and physical safeguards to protect personal information. Access is limited to authorized personnel only.

7. Third-Party Sharing

Data may be shared with secure service providers (e.g., donation processors, email platforms) solely for operational purposes.
All third-party partners must comply with privacy and security standards.

8. Data Subject Rights

Individuals may request at any time:

Access to their data
Correction of inaccuracies
Deletion of their personal information
To withdraw consent
To opt out of communications

Requests can be made via info@garo.org.

9. Updates to Policy

GARO may update this policy to reflect legal or operational changes. The current version will always be available on our website